JOB SUMMARY

The Senior Operations Accountant is responsible for the full range of the accounts payable processing cycle, including: Setting up new vendors, reviewing and approving expense reimbursements and Ramp credit card transactions, approving transactions related to direct debits at the bank that are entered into the accounting system, entering AT&T allocation journal entries into accounting system, updating daily cash log with bank transactions and daily check log with department and deposit dates, and responding to employee and vendor inquiries in a timely manner. Additionally, this position will serve as the back-up for processing and recording cash receipts including remote depositing funds received at the headquarters office into the bank and for processing vendor and expense reimbursement payments.

This position will require the incumbent to reside in the DC area to serve as a back-up for cash receipts processing at our DC headquarters office.

DUTIES

Accounts Payable

• Add new or edit existing vendor records as needed when requested by staff (daily) for the National Trust (NTHP), Stewardship Sites, Main Street (NMSC—a subsidiary of the National Trust), and the NT Green Fund (NTGF—a subsidiary of the National Trust). Obtain W-9s and ACH forms to support data entered in the system and perform tax ID number validation.
• Determine if a vendor is required to receive an annual Form 1099 and setup of the vendor in the accounting system accordingly.
• Review and approve staff expense reimbursements for completeness and accuracy (daily). Reject transactions if staff expense reimbursements need correction and ensure correction is made in a timely manner.
• Review and approve corporate credit card transactions in the Ramp online system for completeness and accuracy (daily). Reject transactions if credit card transaction needs correction and ensure correction is made in a timely manner.
• Approve daily bank direct debits (auto-pay) as entered by the Accounting Operations Specialist:
  • Invoices auto-debited from the bank by prior arrangement (daily).
  • Wire transfers (weekly).
• Prepare reports, as well as the pay proposal, for the accounts payable check run for NTHP on the 10th & 25th of the month to ensure all invoices and expense reimbursements are paid timely and accurately, with appropriate documentation.
• Resolve any payment returned items (i.e., ACH or checks) in a timely manner.
• Monitor expense reimbursements pending in the workflow process as well as Ramp credit card transactions not completed and approved and send follow up emails to ensure timely approval and payment of expenditures.
• Ensure that all accounts payable items have been properly processed and clear any items on hold in a timely manner.
• Correspond with vendors and staff regarding billing and payments.
• Respond to emails and phone calls from staff in a timely manner.
• Research and reconcile statements and payment records.
• Identify opportunities for process improvements in vendor setup and maintenance process, including bulk upload of new vendors and TIN validation.
• Respond to and answer questions regarding the year-end audit.

Other Duties

• Update the daily cash log with bank transactions from the main concentration bank account.
• Update the daily check log with department name and deposit date.
• Enter the AT&T allocation journal entry into the accounting system and reconcile the allocation to the AT&T invoice paid monthly.
• Serve as the back-up for processing and recording cash receipts including remote depositing funds received at the headquarters office into the bank.
• Handle bank and other reconciliations as assigned and record reconciling bank items in the accounting system on a timely basis especially for the check deposit bank account.
• Collaborate with team to handle audit requests.
• Perform other duties as assigned by the Associate Director, Accounts Payable & Receipting and work closely with the Accounting Operations Specialist.

QUALIFICATIONS

• At least 5+ years of professional level experience, particularly in a matrixed and geographically dispersed non-profit organization. Experienced in handling accounts payable, expense reimbursements, corporate credit card transactions, and other related accounting functions. Familiarity with using accounting software (Unit4 experience is a plus).
• Accounts payable experience required, with proven ability to calculate, post, and manage accounting figures and financial records with a high degree of timeliness and accuracy. Knowledge of 1099 rules is a must.
• Strong working knowledge of general ledgers and their relationship to financial statements. Experience with double entry accounting and entering journal entries in accounting software is strongly desirable.
• Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion.
• Must be detail-oriented and possess strong organizational skills.
• High degree of accuracy, timeliness and attention to detail required.
• Ability to reconcile vendor statements and general ledger accounts with high degree of timeliness and accuracy, with experience investigating and resolving discrepancies.
• Intermediate analytical and problem-solving skills, including issue identification and prioritization.
• Skilled in communicating to both internal and external customers, including strong writing, spelling, grammar, and proofreading skills, as well as strong verbal communication and customer service skills, and ability to discuss accounting-related issues clearly with non-accounting staff.
• Basic project-management skills. Ability to achieve results with moderate supervision.
• Proven ability to collaborate across divisions to implement processes and achieve results. Track record of building and maintaining productive relationships with both internal and external customers.
• Proven ability to continually develop skills related to use of rapidly changing technology and communications best practices.
• Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy.
• Demonstrated success in working with culturally diverse audiences, partners and colleagues.
• Intermediate knowledge of Microsoft Excel and Word required. Familiarity with other software, including databases, a plus.
• Relevant experience and accounting background required.
• Regular & reliable attendance required.

PAY & BENEFITS

This is a full-time, exempt level position, eligible for full benefits, including health, dental and life insurance, retirement benefits, and 3+ weeks of vacation, plus sick time and holidays.

Hiring Range: $80,000 - 90,000 per year