JOB SUMMARY

The Finance Specialist serves as a budget analysist and provides implementation support throughout the budget software project implementation of Vena Solutions. Project duties include (though not limited to): work collaboratively with consultants; assist in builds, validations, and tests solution against design requirements; operation and maintenance of solution once live. The Finance Specialist also assists with development of training materials and user documentation, special projects, and additional duties as assigned.

This position works closely with the Senior Director of Budgeting and Endowments to ensure important documentation from investment managers are properly organized and saved in the Finance division records. This includes (though not limited to): monthly manager statements, year-end audited financial statements, and tax documents such as K-1s and PFIC statements

This position is funded for 24 months from the date of hire with the option to extend beyond that period based on the organization’s needs and funding. Hybrid candidates are preferred.

DUTIES

Budget support the Senior Director of Budgeting and Endowments by:

• Supporting budget software project implementation as core team member.
• Managing annual budget process, including preparing budget templates, consolidating budget data, and uploading data from Vena to Unit4.
• Providing budget training and technical support as needed to all divisions.
• Analyzing monthly data to provide timely identification of budget problems, reports any meaningful variances, and submits corrective entries to the general ledger.
• Preparing and distributing monthly financial reporting for budget owners.
• Complete other duties and special projects as assigned.

Investment support the Senior Director of Budgeting and Endowments by:

• Supporting the annual audit including preparation of investment manager confirmation letters; obtaining monthly manager statements, year-end audited financial statements, and tax documents such as K-1s and PFIC statements; and preparing investment-related reconciliation schedules.
• Reconciling the investment-related accounts on the General Ledger balance sheet on a regular-basis
• Gathering and maintaining statements and reports for all investment managers and endowment-related accounts
• Supporting month-end close process including preparation of journal entries for endowment accounting.
• Complete other duties and special projects as assigned.

QUALIFICATIONS

• At least 8+ years of professional level experience, particularly in a matrixed and geographically dispersed non-profit organization. Demonstrated experience with Vena and Unit4 required. Experience with data entry/migration and in-depth knowledge of budgeting processes required. Strong working knowledge of cost centers and their relationship to financial statements.
• Ability to identify and reconcile data errors with high degree of timeliness and accuracy, with experience investigating and resolving discrepancies. Must be detailed-oriented and possess strong organizational skills. High degree of accuracy, timeliness and attention to detail required.
• Must be a teamplayer.
• Skilled in communicating to both internal and external customers , including strong writing, spelling, grammar, and proofreading skills, as well as strong verbal communication and customer service skills, and ability to discuss accounting-related issues clearly with non-accounting staff.
• Basic analytical and problem solving skills, including issue identification and prioritization.
• Basic project-management skills. Ability to achieve results with general supervision.
• Experience successfully interacting with key stakeholders. Ability to collaborate and achieve results. When working in the office, public contact and ability to work successfully in close proximity to others required. When working off site, ability to work effectively in a remote environment, maintaining productivity and communication to meet deadlines and goals, is required.
• Demonstrated success working with culturally diverse colleagues and stakeholders.
• Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion. Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy. Entrepreneurial spirit and skill set a plus.
• Ability to continually develop skills related to use of rapidly changing technology and communications best practices.
• Intermediate knowledge of Microsoft Word and Excel required. Familiarity with budgeting software required.
• Relevant experience &/or education required.
• Regular and reliable attendance is required.