Work at the National Trust for Historic Preservation

Marketing & Events Coordinator (Part Time)

Department: Historic Sites
Location: Plano, IL

Job Summary 

First conceived by world-renowned architect Mies van der Rohe in 1945 and completed in 1951, the Farnsworth House is an icon of modern architecture and continues to inspire artists and designers around the world. Built as a country retreat for Dr. Edith Farnsworth, the house is a building of white-painted steel and glass, which stands in striking contrast to its naturalistic setting. Located in a floodplain landscape along the Fox river, the setting is integral to Mies van der Rohe’s aesthetic conception and continues to be managed and developed as the house is restored and interpreted.

The Marketing & Events Coordinator will coordinate general marketing and tourism promotions, as well as marketing for private rentals, programs and special events. The position handles all private rentals, programs and events - including planning, budgeting, agreements, sponsorships, sponsor recognition, handling and execution for rentals, programs and events, and completing all post-program/event closeout and profitability analysis. Works closely with Executive Director and Operations Manager on planning, scheduling, budgeting and agreements for marketing and tourism promotions, as well as rentals, programs and events. 

The Marketing & Events Coordinator will help recruit and coordinate work of volunteers for programs and events, working closely with the Senior Maintenance Technician and Visitor Center Office Associate - Bookkeeper. The Marketing & Events Coordinator will help promote programs and events, working closely with the Visitor Center Associate - Information Specialist.  The position also serves as part of the general operations team, assisting with visitor services, events, administration, gallery exhibit logistics, and other duties as needed.

This is a half- time position (21 hours/week), but eligible for our full benefits package, including affordable health, dental and life insurance, retirement contributions and generous vacation plus sick pay and holidays. 

 

Duties

Marketing Coordination  

  • Work with Information Specialist and contacts to maintain social media and website promoting upcoming programs and events, with links to/from targeted tourism websites 
  • Develop and maintain Sponsor Recognition Packages, and cultivate, enlist and recognize sponsors and partners 
  • Work closely with Executive Director and staff to produce newsletters (2-3x per year)
  • Cultivate and maintain relationships with local web, print and broadcast media outlets and representatives to promote public service announcements, community event calendars and limited paid advertising 
  • Help cultivate strategic marketing-related partnerships throughout the Chicago area and beyond 
  • Maintain frequent contacts with area, state, regional, national and international tourism contacts
  • Maintain calendar of ad deadlines and costs, making recommendations to Executive Director for budgeting 

Private Rentals 

  • Respond to inquiries for private rental events including weddings, parties and meetings – working with Operations Manager on Policies & Procedures and pricing/agreements

  • Follow up on all active rental agreements, ensuring scheduling and deposit, vendors, equipment, permits (if required), transportation, etc.

  • Provide advance communications and onsite coordination throughout the event, from opening to closing and clean-up

  • Ensure guest safety and adherence to Farnsworth Policies & Procedures

Programs & Events Coordination  

  • Serve as program and event planner, handling scheduling, budgeting, relations with partners and sponsors, logistics, permits, insurance, contracts, security, volunteers, etc.
  • Work with Executive Director and Operations Manager for bid coordination, contract procurement & final invoices
  • Serve as media coordinator and occasional spokesperson for programs and events, working closely with Executive Director

 General Site Operations 

  •  Along with others on the operations team, help install and promote changing exhibits in the Barnsworth Gallery and in the Visitor Center, working closely with all staff. 
  • Answer visitor questions or collect contact information when needed to follow-up
  • Deal skillfully with a diverse variety of groups under a wide array of circumstances
  • Continually broaden knowledge of Mies van der Rohe and Modernism to better serve our visitors
  • Answer telephones. Take messages.
  • Assist visitors and volunteers with transportation around the site (golf carts, occasional use of personal vehicle)
  • Other duties as assigned  

Qualifications  

  • At least 3 years of professional level experience, including extensive experience in single-site tourism promotions, marketing, programs and events. Experience in a museum, historic site, or other arts & cultural/non-profit setting preferred. Knowledge of Mies van der Rohe, Farnsworth House or related Modernist architecture and design a plus.
  • Proven success in securing, managing and recognizing sponsors; excellent communicator with experience in web, print and broadcast media.
  • Basic analytical and problem-solving skills, including issue identification and prioritization.
  • Basic project-management skills, including budgeting and planning. Ability to achieve results with general supervision.
  • Excellent writing, spelling, grammar, and proofreading skills in English, as well as strong verbal communication and customer service skills. Must be comfortable speaking in front of groups.
  • Strong organizational skills. Excellent attention to detail.
  • Experience successfully interacting with key stakeholders. Ability to collaborate and achieve results.
  • Demonstrated success in engaging culturally diverse stakeholders, partners and audiences preferred. Bi-lingual language skills (especially English/Spanish) a plus.
  • Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion.
  • Ability to adapt and be flexible in a dynamic work environment required, including working effectively with frequent interruptions and handling changing and/or unscheduled tasks with accuracy. Public contact and ability to work successfully in close proximity to others required.
  • Entrepreneurial spirit and skillset a plus.
  • Ability to continually develop skills related to use of rapidly changing technology and communications best practices.
  • Intermediate knowledge of Microsoft Word and Excel required. Familiarity with other software a plus.
  • Minimum physical requirements include: ability to lift and carry up to 50 lbs on a frequent basis and occasionally more; ability to push or pull up to 50 lbs on a frequent basis and occasionally more; ability to bend, squat, kneel, twist/turn, climb, and reach above the shoulder frequently; ability to walk over uneven terrain as well as walk ¼ miles several times per day, climb stairs, physically access areas of historic buildings not fitted for public access; ability to drive a golf cart.
  • Flexible schedule required, with availability to work weekdays, some weekends and evenings.
  • Bachelor’s degree (or equivalent years of experience) required.
  • Regular and reliable attendance is required.
  • Frequent local travel required: must use personal vehicle (mileage reimbursed)

  

To Apply

Please email a cover letter and resume to 802620-CJB-0@nthp.hrmdirect.com

APPLICATION INSTRUCTIONS
Please email your resume in .doc, .docx, .pdf, .txt, .rtf, .html, or .ascii format to the address below. If you wish to enclose a cover letter, please include it in the body of your email message.

The National Trust for Historic Preservation an equal opportunity organization and does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, veteran status, or disability.  The National Trust for Historic Preservation  actively seeks opportunities to include members of these groups in its programs and activities.


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