JOB SUMMARY

Working closely with the VP of Finance & Controller, the Director of Accounting Operations supervises the day-to-day operations of the accounting operations staff (including cash receipts and disbursements and payroll). They will also supervise the Treasury function by managing the banking activity for all operational funds, including the bank accounts located nationwide near the Trust’s historic sites. They will manage cash balances by monitoring daily cash movements in and out of the Trust and ensuring proper cash balances are on hand to pay upcoming liabilities due, including payroll. The Director recommends draws and repayments on the line of credit, as appropriate. They develop and monitor accounting policies and procedures in the accounting operations area, revising procedures as needed. Lastly, they will assist with annual audit support and prepare financial analyses.

DUTIES

• Supervise accounting operations staff positions that include the following areas: cash receipts; accounts payable, including the credit card program; and payroll. Supervise and review the cash reconciliations. Provide training to the accounting operations staff in the Unit4 system, its related sub-systems, and online banking systems. Ensure maximum use of accounting system features to integrate applicable financial aspects within a single system.
• Manage banking activity at headquarters and the sites that relate to operational funds and cash investments, credit card activities, daily balance monitoring, and bank transfers. Act as the staff liaison with bank representatives. Ensure that the operating cash account has an adequate daily cash balance. Review cash reports as an aid to cash forecasting. Act as one of the administrators for the CashPro online banking system. Develop procedures for accounting operations staff, sites staff, and other users to maximize the use of the system for cash reconciliations, remote deposits, wire transfers, and for researching cash transactions.
• Oversee the accounts payable process in the Unit4 accounting and Ramp credit card systems. Implement proper procedures for the maintenance of employee and vendor records; provide on-going system training for entering and approving invoices and employee expense reimbursements; 1099 reporting; and the timely generation of checks and electronic disbursements. Review and approve disbursement transactions. Ensure other disbursement transactions (wire transfers, auto-pays, and staff credit cards) are properly entered and posted to the general ledger.
• Oversee the processing of daily cash receipts, including the deposit of these funds into the accounts for the Trust. Oversee the redacting of Personal Identifying Information (PII) from the checks received and ensure that the scanned images of these checks are sent to the various departments for processing daily.
• Oversee the process of cash receipts entry into the general ledger by various accounting operations staff. Review CRM and non-membership system receipts for completeness and accuracy.
• Supervise payroll responsibilities as performed by the Payroll Supervisor. Review and approve the bi-weekly payroll processing of transactions, handling entries or addressing issues as needed.
• Ensure that monthly closings for payroll, cash receipts, and accounts payable are completed on a timely basis, that multiple general ledger accounts are reconciled, and that relevant reconciliation schedules are prepared accurately monthly and by required deadlines.
• Ensure that the Trust’s PCI compliance is in accordance with industry standards and best practices. Direct, manage, establish, and be a liaison for all inbound credit card-related transactional accounts and merchant accounts, including PayPal. Be the Trust’s resident expert in this area.
• Coordinate with the Information Technology office changes and enhancements to accounting systems for the accounting operations functions. Work with Trust program staff who need assistance with their financial systems.
• Serve as a leader in the accounting department, modeling collaborative teamwork to ensure the finance division’s responsibilities are carried out timely and with excellence.
• Perform other duties as assigned.

QUALIFICATIONS

• 8 years of professional level experience, with most of these years in accounting and financial management in the accounting operations area (cash receipts, accounts payable, payroll), including supervision of professional level accounting staff and strong background in financial information systems, preferably in a national level non-profit setting.
• Experience supervising accounts payable and payroll functions.
• PCI compliance experience recommended.
• Advanced analytical and problem-solving skills, including issue identification and prioritization.
• Advanced project-management, team-management and client-management skills. Ability to achieve high quality results with limited supervision.
• Experience supervising professional staff, as well as successfully managing key internal and external stakeholders and relationships.
• Proven ability to collaborate across divisions to implement processes and achieve results. Track record of building and maintaining productive relationships with multiple stakeholders. Public contact and ability to work successfully in close proximity to others required.
• Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion.
• Proven ability to continually develop skills related to use of rapidly changing technology and communications best practices.
• Effective presentation skills. Excellent verbal and written communication skills.
• Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy.
• Demonstrated success in working with culturally diverse staff and outside stakeholders.
• Advanced knowledge of Microsoft Office products required, including high level expertise in Excel, and proficiency in various accounting software and online banking and payables systems.
• BS in Accounting or Finance preferred; MBA or CPA desired; or equivalent work experience and certifications.